Specialty staff, trained for your workflow.
Specialty-trained virtual medical assistants, scribes, and coordinators for 23+ medical specialties.
Specialty-trained support for high-acuity care.
Cardiology practices need staff who understand stress tests, echo, cath lab scheduling, device monitoring (Medtronic, Boston Scientific, Abbott, Biotronik), and the complex prior authorization landscape for advanced imaging. Our cardiology-trained virtual medical assistants handle pre-procedure prep, remote device clinic follow-ups, prior auths for cardiac CT, MRI, and PET, AICD/pacemaker check coordination, and complex referral workflows with primary care and electrophysiology. Live in your EHR within 48 hours.
Recurring care, recurring revenue.
Chiropractic practices grow through care plan acceptance and consistent visit frequency. Our chiropractic virtual medical assistants present and explain care plans, run reactivation campaigns to dormant patients, verify chiropractic benefits and visit limits, manage personal injury and PIP cases, coordinate massage and rehab add-ons, and run no-show recovery. Trained on ChiroTouch, Genesis, ChiroFusion, and Jane App.
Fill the chair, every chair, every day.
Dental practices live by hygiene recall and treatment plan acceptance. Our dental virtual medical assistants run recall outreach for 6-month cleanings, present and explain treatment plans, verify dental insurance benefits with Delta, MetLife, Cigna, Aetna, and DHMOs, manage same-day cancellation fill, and coordinate specialty referrals to oral surgery, endo, and ortho. Trained on Dentrix, Eaglesoft, Open Dental, and Curve so they integrate seamlessly with your front desk.
Scale aesthetic and medical derm bookings.
Dermatology practices balance medical derm, surgical derm (Mohs), and high-margin cosmetic services in a single schedule. Our dermatology virtual medical assistants coordinate cosmetic consults and conversions for Botox, fillers, lasers, and body contouring, schedule Mohs cases, follow up on biopsy results, manage product re-orders for SkinMedica/SkinCeuticals, and run insurance verification for medical derm visits. Trained to convert cosmetic inquiries with the same warmth as a luxury concierge.
Streamline patient flow for multi-generational care.
Staffing For Doctors places dedicated virtual medical assistants for family medicine practices that handle scheduling, intake, prior authorizations, refill requests, and patient follow-ups. Our family medicine virtual assistants are trained on Athena, eClinicalWorks, Epic, NextGen, and Practice Fusion so they integrate into your workflow on day one. From well-child checks and Medicare annual wellness visits to chronic disease management for diabetes, hypertension, and CHF, our remote staff free your providers to focus on the exam room. Onboarded in 48 hours, HIPAA compliant, and starting at $14/hour.
Biologic, infusion, and skin-test logistics handled.
Immunology and allergy practices balance complex biologic prior authorizations, infusion and injection scheduling, skin testing logistics, and venom and food immunotherapy build-up cycles. Our immunology virtual medical assistants schedule new consults, allergy testing, biologic infusions (Xolair, Dupixent, Nucala, Fasenra, Tezspire), and immunotherapy build-up visits, and they run prior auth for biologics and infusions. Trained on Modernizing Medicine, Epic, athenahealth, eClinicalWorks, and NextGen.
Keep complex adult care running smoothly.
Internal medicine practices manage complex adult patients with multiple comorbidities, polypharmacy, and frequent specialist referrals. Our internal medicine virtual medical assistants handle chart prep, lab and imaging review queues, referral coordination, prior authorizations, chronic care management outreach, and Medicare Annual Wellness Visit prep. Trained on the EHRs internists actually use and the payer rules that drive your reimbursement, our remote staff reduce your team's after-hours documentation burden so you can focus on adult primary care.
Booked treatment rooms, full membership rosters, no front desk drama.
Med spas live and die by treatment room utilization, membership retention, and the speed at which a curious lead becomes a paying client. Our med spa virtual assistants run inbound lead response, consult booking, treatment scheduling, membership and package billing, pre and post treatment outreach, and review generation across Botox, dermal fillers, laser, body contouring, IV therapy, weight loss programs, and skincare retail. Trained on Aesthetic Record, Boulevard, Vagaro, Mindbody, Symplast, Nextech, PatientNow, Zenoti, Mangomint, and most other med spa practice management systems so they integrate into your workflow on day one. HIPAA compliant, onboarded in 48 hours, starting at $14/hour.
Compassionate, HIPAA-aligned virtual support.
Therapy and psychiatry practices need intake coordinators who can speak warmly with patients in distress, verify mental health benefits across complex carve-outs, manage recurring weekly appointments, and prepare superbills for out-of-network reimbursement. Our mental health virtual assistants are trained on SimplePractice, TheraNest, TherapyNotes, and AdvancedMD Behavioral, handle measurement-based care outreach (PHQ-9, GAD-7), manage prescription refills for psychiatric medications, and protect patient confidentiality at every step.
Full scanner schedules, clean prior auths, faster report turnaround.
Outpatient MRI and imaging centers live and die by scanner utilization, prior authorization approval rates, and the speed at which referring providers receive a finished report. Our MRI and imaging virtual assistants run inbound referral intake, scheduling across MRI, CT, ultrasound, mammography, DEXA, and X-ray, prior authorization for advanced imaging through eviCore, RadMD, AIM, and Carelon, patient prep outreach, results delivery to referring offices, and front desk coverage. Trained on Merge, eRAD, RamSoft PowerServer, Intelerad, Sectra, Visage, Epic Radiant, and most other RIS and PACS platforms so they integrate into your workflow on day one. HIPAA compliant, onboarded in 48 hours, starting at $14/hour.
Headache, EEG, and infusion logistics handled.
Neurology practices manage long visit cycles, complex prior authorizations for infusions and advanced imaging, and tight specialty referral loops. Our neurology virtual medical assistants schedule new patient consults, EEGs, EMGs, MRIs, Botox for migraine, and infusion appointments, run prior auth for biologics like Aimovig, Ajovy, Emgality, Vyepti, and Qulipta, and coordinate referrals back to primary care. Trained on Epic, athenahealth, eClinicalWorks, NextGen, and Modernizing Medicine.
Sensitive, organized support for women's health.
OB/GYN practices manage two very different patient flows - high-frequency prenatal visits and gynecologic care that ranges from annual exams to surgical scheduling. Our OB/GYN virtual medical assistants handle prenatal recall outreach, OB intake and risk stratification, lab and ultrasound result triage, surgical authorization for hysterectomies and ablations, fertility coordination, and Medicaid/commercial insurance verification. Trained to handle sensitive women's health conversations with care and discretion.
Cataract, retina, and OR scheduling handled.
Ophthalmology practices coordinate complex surgical scheduling, ASC and OR coordination, advanced imaging benefits, and high-margin premium IOL conversions. Our ophthalmology virtual medical assistants schedule cataract evaluations, retina injection cycles, glaucoma follow-ups, and oculoplastics consults, secure prior authorization for advanced imaging and surgery, and run premium IOL outreach. Trained on Modernizing Medicine (ModMed), Nextech, Compulink, RevolutionEHR, and Epic.
Frames, exams, and follow-ups handled.
Optometry practices balance medical eye care, routine refractions, and high-margin optical sales. Our optometry virtual medical assistants verify VSP, EyeMed, Davis, Spectera, and medical insurance benefits, manage contact lens reorders and rebate submissions, run frame finalization outreach, schedule annual exams and dilations, and coordinate specialty referrals to ophthalmology and retina. Trained on RevolutionEHR, Crystal PM, OfficeMate, and Eyefinity.
Move patients through surgical pipelines faster.
Orthopedic practices win or lose on surgical case volume and DME margin. Our orthopedic virtual medical assistants manage the entire surgical pipeline - from initial consult scheduling and MRI/X-ray prior authorizations to pre-op clearances, surgery scheduling with hospitals and ASCs, DME ordering, PT referrals, and post-op outreach. Trained on workers' comp, personal injury, and commercial workflows, our remote orthopedic staff keep your OR block full and your post-op patients on plan.
Injection, PA, and PDMP workflows handled.
Pain medicine practices manage high-volume interventional injection schedules, complex prior authorizations for procedures and DME, controlled substance refills, and tight workers' comp and PIP coordination. Our pain medicine virtual medical assistants schedule epidural steroid injections, facet blocks, RFAs, and SCS trials, secure prior auth, run controlled substance refill triage, and coordinate workers' comp adjusters. Trained on Modernizing Medicine, Epic, athenahealth, eClinicalWorks, and NextGen.
Friendly, family-first virtual support.
Pediatric practices live and die by parent communication, vaccine compliance, and well-visit scheduling. Our pediatric virtual medical assistants are trained to speak with parents warmly, manage VFC and private vaccine inventories, coordinate well-child visit recalls, fill out school and sports physical forms, and handle WIC and developmental screening paperwork. From newborn intake through adolescent transition of care, our remote staff keep your pediatric practice fully booked and your families happy.
Keep patients on plan and on schedule.
PT and OT practices lose revenue when authorizations lapse, plans of care expire, or recurring visits fall off the schedule. Our physical therapy virtual medical assistants manage authorization tracking with commercial, Medicare, and workers' comp payers, coordinate plan-of-care renewals and physician sign-off, schedule recurring 2x and 3x weekly visits, and run outcome reporting for FOTO and Medicare PQRS. Trained on WebPT, Raintree, Heno, and PromptEMR.
Consult conversion and OR coordination handled.
Plastic surgery practices balance high-touch consultation conversion, complex OR scheduling across hospital and ASC partners, deposit and financing workflows, and reputation management that drives new patient flow. Our plastic surgery virtual medical assistants schedule cosmetic and reconstructive consults, coordinate surgical and ASC bookings, run consult-to-conversion outreach, manage deposits and CareCredit financing, and run review request workflows. Trained on Nextech, PatientNow, Modernizing Medicine, Symplast, and EHR systems used by reconstructive practices.
Procedure scheduling and colonoscopy logistics handled.
Proctology and colorectal practices coordinate high-volume in-office and ASC procedure scheduling - hemorrhoid banding, anoscopy, infrared coagulation, and colonoscopy - alongside complex insurance verification, prior authorization, and bowel prep coordination. Our proctology virtual medical assistants schedule consults and procedures, secure prior auth, run bowel prep outreach, and coordinate referrals from primary care. Trained on Modernizing Medicine, Epic, athenahealth, eClinicalWorks, and gMed.
Intake, refills, and PA workflows handled.
Psychiatry practices balance long intake cycles, controlled substance refills, prior authorizations for non-formulary medications, and tight insurance verification. Our psychiatry virtual medical assistants run new patient intake, schedule med management and therapy follow-ups, coordinate Spravato and TMS workflows, run refill request triage for controlled and non-controlled medications, and verify behavioral health benefits. Trained on SimplePractice, TheraNest, Epic, athenahealth, ICANotes, and DrChrono.
Handle volume without overwhelming your front desk.
Urgent care clinics live and die by wait time, payer mix, and occupational health volume. Our urgent care virtual medical assistants manage inbound triage support, real-time wait time updates and online check-in coordination, occupational health follow-ups for employer accounts, workers' comp documentation, post-visit follow-up calls, and insurance verification. Trained on DocuTAP, Experity, eClinicalWorks UC, and Athena UC for fast, high-volume environments.
More tail wags. Less phone tag.
Veterinary clinics are drowning in inbound phone calls, Rx refill requests, vaccine reminders, and boarding/grooming bookings. Our veterinary virtual assistants handle client phone calls with warmth, manage Rx refill outreach with online pharmacies (Chewy, Vetsource, Covetrus), send vaccine and wellness reminders, schedule boarding and grooming, and run reactivation outreach for lapsed clients. Trained on Cornerstone, AVImark, ezyVet, and Cornerstone Cloud.
