What a cardiology referral coordinator does
A cardiology referral coordinator manages both inbound referrals from primary care and outbound referrals to electrophysiology, CT surgery, vascular, and structural heart programs. They confirm insurance, secure required prior auths and HMO referral numbers, send chart notes, schedule the patient, and chase consult notes back into the EHR.
For cardiology practices that depend on PCP referral flow, this role also runs proactive outreach to top referring offices, sends post-visit summaries, and protects the referral pipeline.
A cardiology referral coordinator is a dedicated remote staff member who keeps the inbound referral funnel full, the outbound referral loop closed, and every consult note in the chart.
Why Cardiology practices choose Staffing For Doctors
- Dedicated, full-time referral coordinator — not a shared pool
- Cardiology-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour — no setup fees, no benefits overhead
Other cardiology roles we staff
Build a complete remote team for your cardiology practice.
Cardiology Virtual Medical Assistant
A cardiology virtual medical assistant is a dedicated remote staff member who lives inside Epic Cardiology, Athena, eClinicalWorks, NextGen, or a cardiology-specific EMR like Pinnacle, and runs the daily admin workload of a cardiology practice. They handle scheduling for office visits, echos, stress tests, holter monitors, and cath lab cases, manage intake and pre-visit chart prep, route portal and phone messages, and coordinate refills for cardiac medications.
Learn moreMedical Scribe
A cardiology medical scribe joins each office visit, hospital follow-up, and procedure consent encounter live and documents the entire visit into the EHR — detailed cardiovascular HPI, exam, ECG and imaging interpretation, assessment, plan, and procedure orders. They are trained on cardiology-specific templates: stable angina workups, AFib management, CHF visits, syncope evaluation, pre-op cardiac clearance, and post-cath follow-up.
Learn morePrior Authorization Specialist
A cardiology prior authorization specialist owns prior auths for the high-cost services cardiology routinely orders — cardiac MRI, cardiac CT angiography, PET stress, nuclear stress, TEE, ablation, AICD/pacemaker implants, Watchman, and brand cardiac medications (PCSK9 inhibitors, Entresto, Vericiguat, SGLT2s). They submit through eviCore, Carelon, NIA, payer portals, and CoverMyMeds, attach the required clinical documentation (most-recent echo, stress, ECG), and chase status until resolution.
Learn moreDevice Monitor Coordinator (Pacemaker/ICD)
A cardiology device monitor coordinator runs the remote device clinic — managing pacemaker, AICD, CRT, and loop recorder transmissions across Medtronic CareLink, Boston Scientific LATITUDE, Abbott Merlin, and Biotronik Home Monitoring. They reconcile scheduled and alert transmissions, prepare device interrogation reports for provider review, document the encounter in the EHR with correct device CPT codes (93294, 93296, 93297, etc.), and recall patients who miss their scheduled remote check.
Learn moreCath Lab & Procedure Scheduler
A cardiology cath lab and procedure scheduler coordinates every catheterization, PCI, EP study, ablation, and structural heart case — booking the hospital or ASC block time, confirming pre-op clearance and labs, securing prior authorizations, sending pre-op instructions to the patient, and arranging same-day post-procedure follow-up. They live in the hospital scheduling portal and the practice EHR, and they speak fluently with the cath lab charge nurse, anesthesia, and the device rep when needed.
Learn moreEcho & Stress Test Scheduler
A cardiology echo and stress test scheduler manages the practice's non-invasive lab calendar — TTE, TEE, stress echo, exercise treadmill, nuclear stress, and Holter/event monitor placements. They confirm prior auth is in hand before booking, send patient prep instructions (NPO, medication hold, no caffeine), confirm 48 hours out, and rebook no-shows immediately.
Learn moreFrequently asked questions
About hiring a cardiology referral coordinator from Staffing For Doctors.