What a cardiology referral coordinator does
A cardiology referral coordinator manages both inbound referrals from primary care and outbound referrals to electrophysiology, CT surgery, vascular, and structural heart programs. They confirm insurance, secure required prior auths and HMO referral numbers, send chart notes, schedule the patient, and chase consult notes back into the EHR.
For cardiology practices that depend on PCP referral flow, this role also runs proactive outreach to top referring offices, sends post-visit summaries, and protects the referral pipeline.
A cardiology referral coordinator is a dedicated remote staff member who keeps the inbound referral funnel full, the outbound referral loop closed, and every consult note in the chart.
Why Cardiology practices choose Staffing For Doctors
- Dedicated, full-time referral coordinator, not a shared pool
- Cardiology-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour, no setup fees, no benefits overhead
Referral Coordinator for other specialties
Same canonical role, trained on the EHR and workflows of each specialty we serve.
Other cardiology roles we staff
Build a complete remote team for your cardiology practice.
Cardiology Virtual Medical Assistant
A cardiology virtual medical assistant is a dedicated remote staff member who lives inside Epic Cardiology, Athena, eClinicalWorks, NextGen, or a cardiology-specific EMR like Pinnacle, and runs the daily admin workload of a cardiology practice. They handle scheduling for office visits, echos, stress tests, holter monitors, and cath lab cases, manage intake and pre-visit chart prep, route portal and phone messages, and coordinate refills for cardiac medications.
Learn moreCath Lab & Procedure Scheduler
A cardiology cath lab and procedure scheduler coordinates every catheterization, PCI, EP study, ablation, and structural heart case - booking the hospital or ASC block time, confirming pre-op clearance and labs, securing prior authorizations, sending pre-op instructions to the patient, and arranging same-day post-procedure follow-up. They live in the hospital scheduling portal and the practice EHR, and they speak fluently with the cath lab charge nurse, anesthesia, and the device rep when needed.
Learn moreDevice Monitor Coordinator (Pacemaker/ICD)
A cardiology device monitor coordinator runs the remote device clinic - managing pacemaker, AICD, CRT, and loop recorder transmissions across Medtronic CareLink, Boston Scientific LATITUDE, Abbott Merlin, and Biotronik Home Monitoring. They reconcile scheduled and alert transmissions, prepare device interrogation reports for provider review, document the encounter in the EHR with correct device CPT codes (93294, 93296, 93297, etc.), and recall patients who miss their scheduled remote check.
Learn moreEcho & Stress Test Scheduler
A cardiology echo and stress test scheduler manages the practice's non-invasive lab calendar - TTE, TEE, stress echo, exercise treadmill, nuclear stress, and Holter/event monitor placements. They confirm prior auth is in hand before booking, send patient prep instructions (NPO, medication hold, no caffeine), confirm 48 hours out, and rebook no-shows immediately.
Learn moreInsurance Verification Specialist
A cardiology insurance verification specialist runs eligibility 48–72 hours before every visit and procedure, confirms cardiology specialist copays, deductibles, coinsurance, advanced imaging benefits, and any visit limits or carve-outs. They identify Medicare Advantage patients whose plans require eviCore, Carelon, or NIA prior auth pathways for cardiac imaging.
Learn moreMedical Receptionist / Front Desk
A cardiology virtual medical receptionist runs the inbound phone, voicemail, and patient portal traffic of a cardiology office, books office visits, echos, stress tests, and cath consults in the right slot length, manages the cancellation waitlist, and handles new patient intake including referral source, prior records, and insurance details. They speak with the calm professionalism cardiac patients and family members expect.
Learn moreWhat $14/hr really buys
What $14/hr includes by default
Other vendors quote a lower hourly rate, then bill these as add-ons. At Staffing For Doctors, the four things that actually drive clinical accuracy and accountability are bundled into the same $14/hr.
US-based account management
Every account has a US-based Customer Success Manager who owns escalations, weekly check-ins, and QA review — not a shared offshore inbox.
Specialty-matched pods
Your VA is trained inside a pod built around your specialty's EHR, payer mix, and workflows across 55+ specialties — not a generalist pulled from a healthcare queue.
Weekly QA scoring with client dashboard
Every placement is scored weekly against an accuracy and turnaround rubric, and you see those scores live in your dashboard — not a monthly summary email.
HIPAA infrastructure included
BAA, audited devices, AES-256 encryption, MFA, role-based access, and audit logs are part of every engagement at no extra charge — not a compliance package billed on top.
Frequently asked questions
About hiring a cardiology referral coordinator from Staffing For Doctors.