What a physical therapy referral coordinator does
A PT referral coordinator manages the inbound referral pipeline from orthopedic surgeons, primary care physicians, neurologists, and chiropractors. They confirm the referral, verify benefits, secure prior auth, schedule the initial evaluation in the right slot, send a thank-you and outcome update back to the referring provider after the eval, and run proactive outreach to top referring offices to protect the pipeline.
For PT clinics that depend on physician referral flow, this role is essential for growth.
A PT referral coordinator is a dedicated remote staff member who keeps the inbound referral funnel full and the referring physician relationships strong.
Why Physical Therapy practices choose Staffing For Doctors
- Dedicated, full-time referral coordinator — not a shared pool
- Physical Therapy-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour — no setup fees, no benefits overhead
Other physical therapy roles we staff
Build a complete remote team for your physical therapy practice.
Physical Therapy Virtual Assistant
A physical therapy virtual assistant is a dedicated remote staff member who runs the daily admin workload of a PT or OT clinic — scheduling new evaluations and recurring 2x or 3x weekly visits inside WebPT, Raintree, Heno, PromptEMR, or Jane App. They handle inbound calls, route portal and phone messages, manage the cancellation waitlist, coordinate physician sign-off on plans of care, and run the constant authorization tracking that defines outpatient PT.
Learn moreAuthorization & Plan-of-Care Coordinator
A PT authorization and plan-of-care coordinator owns visit authorization tracking from initial eval to discharge. They secure initial authorizations, track visit counts against the auth, request additional visits before the auth runs out, send the plan of care to the referring physician for signature, and re-cert the plan of care every 30, 60, or 90 days as required by Medicare and commercial payers.
Learn moreRecurring Visit Scheduler
A PT recurring visit scheduler books the recurring 2x or 3x weekly visit pattern that defines outpatient PT, manages rescheduling and cancellations, fills openings from the waitlist immediately, and runs no-show recovery the same day so patients don't fall off the plan of care.
Learn moreInsurance Verification Specialist
A PT insurance verification specialist runs eligibility 48–72 hours before every initial eval — confirming PT specialty benefits, deductibles, coinsurance, visit caps (combined PT/OT/SLP cap), Medicare therapy threshold status, prior auth requirements, and any visit limits. They identify Medicare Advantage plans that route through eviCore, NIA, or Carelon for therapy authorizations.
Learn moreWorkers' Comp Coordinator
A PT workers' comp coordinator manages the unique workflow of work-injury patients in physical therapy — verifying claim numbers and adjuster information, securing every visit authorization through the workers' comp insurer or third-party administrator, drafting work status updates, communicating with the referring physician and employer, and ensuring documentation supports return-to-work decisions and the AMA Guides impairment rating.
Learn moreOutcomes & FOTO Reporter
A PT outcomes and FOTO reporter manages the practice's outcome reporting workflow — administering FOTO, KOOS, HOOS, DASH, NDI, and Oswestry instruments at the cadence the practice and payer require, scoring the responses, ensuring the data is captured for Medicare quality reporting (MIPS) and value-based contracts, and pulling reports for clinical leadership.
Learn moreFrequently asked questions
About hiring a physical therapy referral coordinator from Staffing For Doctors.