Staffing For Doctors

Position

Medical Virtual Assistant

The full-time remote backbone of any medical office.

A medical virtual assistant is a dedicated, full-time remote staff member who runs the day-to-day administrative workload of a medical practice - scheduling, intake, refills, message triage, follow-ups, and EHR documentation. Staffing For Doctors medical virtual assistants are HIPAA-trained, specialty-matched, and onboarded in 48 hours starting at $14/hour.

What is a medical virtual assistant?

A medical virtual assistant is a dedicated, full-time remote staff member who runs the day-to-day administrative workload of a medical practice - scheduling, intake, refills, message triage, follow-ups, and EHR documentation. Staffing For Doctors medical virtual assistants are HIPAA-trained, specialty-matched, and onboarded in 48 hours starting at $14/hour.

What a medical virtual assistant does day-to-day

Staffing For Doctors places dedicated medical virtual assistants inside Athena, eClinicalWorks, Epic, NextGen, Practice Fusion, Dentrix, and most other major EHRs. Each MVA is full-time (40 hours per week), assigned to a single practice, and trained on your specialty's workflows before day one. They handle scheduling, appointment confirmations, intake, chart prep, message triage, refill routing, follow-up calls, and basic insurance work. For a typical clinic this gives providers back two to four hours per day and removes the after-hours documentation burden that drives burnout.

Daily responsibilities of a medical virtual assistant

  • Patient scheduling, confirmations, and waitlist management
  • Inbound and outbound calls, voicemail return, portal triage
  • EHR chart prep before each visit
  • Refill routing and message triage to the right provider
  • Insurance verification and basic eligibility checks
  • Post-visit follow-up and recall outreach

Tools & EHRs supported

AthenaeClinicalWorksEpicNextGenPractice FusionDentrixOpenDentalKareoDrChrono

Outcomes

70%
Lower staffing cost vs in-house hire
48hrs
From contract to live coverage
2hrs
Saved per provider per day

Practices that hire medical virtual assistants through Staffing For Doctors

Each practice gets a medical virtual assistant trained on the EHR, payers, and workflows specific to that specialty.

Anesthesiology

Medical Scribe

View specialty role

Cardiology

Medical Scribe

View specialty role

Critical Care

Medical Scribe

View specialty role

Dermatology

Medical Scribe

View specialty role

Diagnostic Radiology

Medical Scribe

View specialty role

Emergency Medicine

Medical Scribe

View specialty role

ENT (Otolaryngology)

Medical Scribe

View specialty role

Family Medicine

Medical Scribe

View specialty role

General Surgery

Medical Scribe

View specialty role

Geriatrics

Medical Scribe

View specialty role

GI (Gastroenterology)

Medical Scribe

View specialty role

Hematology

Medical Scribe

View specialty role

Hospice

Medical Scribe

View specialty role

Hospitalists

Medical Scribe

View specialty role

Internal Medicine

Medical Scribe

View specialty role

Medical Genetics

Medical Scribe

View specialty role

Multi-Specialty

Medical Scribe

View specialty role

Neonatal

Medical Scribe

View specialty role

Nephrology

Medical Scribe

View specialty role

Nuclear Medicine

Medical Scribe

View specialty role

Obstetrics and Gynecology

Medical Scribe

View specialty role

Oncology

Medical Scribe

View specialty role

Orthopedics

Medical Scribe

View specialty role

OT (Occupational Therapy)

Medical Scribe

View specialty role

Pathology

Medical Scribe

View specialty role

Pediatrics

Medical Scribe

View specialty role

Physical Medicine and Rehabilitation

Medical Scribe

View specialty role

Podiatry

Medical Scribe

View specialty role

Preventive Medicine

Medical Scribe

View specialty role

Pulmonology

Medical Scribe

View specialty role

Radiation Oncology

Medical Scribe

View specialty role

Radiology

Medical Scribe

View specialty role

Sleep Medicine

Medical Scribe

View specialty role

Telemedicine / Virtual-Only Practices

Medical Scribe

View specialty role

Urgent Care

Medical Scribe

View specialty role

Urology

Medical Scribe

View specialty role

Vascular Surgery

Medical Scribe

View specialty role

Weight Management

Medical Scribe

View specialty role

Local market guides for hiring a medical virtual assistant

Deep dives on payer mix, compliance, and regional demand for the states with the heaviest medical virtual assistant virtual-staffing volume.

Medical Virtual Assistant staffing in Texas

Read the Texas guide

Medical Virtual Assistant staffing in California

Read the California guide

Medical Virtual Assistant staffing in Florida

Read the Florida guide

Medical Virtual Assistant staffing in New York

Read the New York guide

Medical Virtual Assistant staffing in Pennsylvania

Read the Pennsylvania guide

Medical Virtual Assistant staffing in Ohio

Read the Ohio guide

Medical Virtual Assistant staffing in Illinois

Read the Illinois guide

Medical Virtual Assistant staffing in Georgia

Read the Georgia guide

Medical Virtual Assistant staffing in North Carolina

Read the North Carolina guide

Medical Virtual Assistant staffing in Arizona

Read the Arizona guide

Medical Virtual Assistant staffing in Michigan

Read the Michigan guide

Medical Virtual Assistant staffing in New Jersey

Read the New Jersey guide

Medical Virtual Assistant staffing in Virginia

Read the Virginia guide

Medical Virtual Assistant staffing in Washington

Read the Washington guide

Medical Virtual Assistant staffing in Colorado

Read the Colorado guide

Medical Virtual Assistant staffing in Tennessee

Read the Tennessee guide

Medical Virtual Assistant staffing in Massachusetts

Read the Massachusetts guide

Medical Virtual Assistant staffing in Minnesota

Read the Minnesota guide

Medical Virtual Assistant staffing in Missouri

Read the Missouri guide

Medical Virtual Assistant staffing in Nevada

Read the Nevada guide

Medical Virtual Assistant staffing in Maryland

Read the Maryland guide

Medical Virtual Assistant staffing in Wisconsin

Read the Wisconsin guide

Medical Virtual Assistant staffing in Indiana

Read the Indiana guide

Medical Virtual Assistant staffing in South Carolina

Read the South Carolina guide

Medical Virtual Assistant staffing in Oregon

Read the Oregon guide

Medical Virtual Assistant staffing in Connecticut

Read the Connecticut guide

Medical Virtual Assistant staffing in Alabama

Read the Alabama guide

Medical Virtual Assistant staffing in Kentucky

Read the Kentucky guide

Medical Virtual Assistant staffing in Louisiana

Read the Louisiana guide

Medical Virtual Assistant staffing in Oklahoma

Read the Oklahoma guide

Medical Virtual Assistant staffing in Utah

Read the Utah guide

Medical Virtual Assistant staffing in Iowa

Read the Iowa guide

Medical Virtual Assistant staffing in Kansas

Read the Kansas guide

Medical Virtual Assistant staffing in Arkansas

Read the Arkansas guide

Medical Virtual Assistant staffing in Mississippi

Read the Mississippi guide

Medical Virtual Assistant staffing in Nebraska

Read the Nebraska guide

Medical Virtual Assistant staffing in New Mexico

Read the New Mexico guide

Medical Virtual Assistant staffing in Idaho

Read the Idaho guide

Medical Virtual Assistant staffing in West Virginia

Read the West Virginia guide

Medical Virtual Assistant staffing in Hawaii

Read the Hawaii guide

Medical Virtual Assistant staffing in New Hampshire

Read the New Hampshire guide

Medical Virtual Assistant staffing in Maine

Read the Maine guide

Medical Virtual Assistant staffing in Rhode Island

Read the Rhode Island guide

Medical Virtual Assistant staffing in Montana

Read the Montana guide

Medical Virtual Assistant staffing in Delaware

Read the Delaware guide

Medical Virtual Assistant staffing in South Dakota

Read the South Dakota guide

Medical Virtual Assistant staffing in North Dakota

Read the North Dakota guide

Medical Virtual Assistant staffing in Alaska

Read the Alaska guide

Medical Virtual Assistant staffing in Vermont

Read the Vermont guide

Medical Virtual Assistant staffing in Wyoming

Read the Wyoming guide
Also serving medical virtual assistants in
TexasCaliforniaFloridaNew YorkPennsylvaniaOhioAll states

Frequently asked questions

About hiring a medical virtual assistant from Staffing For Doctors.

A medical virtual assistant is a dedicated, full-time remote staff member who handles patient scheduling, appointment confirmations, intake, chart prep, message triage, refill routing, insurance verification, and patient follow-up calls. They work inside your EHR just like an in-house team member, but from a remote workstation that you can monitor through our HIPAA-compliant client dashboard.

A medical virtual assistant costs a flat $14 per hour for full-time (40 hours per week) coverage that handles scheduling, EHR documentation, prior authorization, and patient communication. There is no setup fee, no recruiting fee, and no benefits overhead. Most practices save $32,000 to $45,000 per year per assistant compared to an equivalent US in-house hire.

Medical virtual assistant hiring is a 48-hour process that takes your practice from contract signing to a dedicated, specialty-trained staff member live inside your EHR. Shortlisted candidates are sent to you within 24 hours of your free consultation.

A Staffing For Doctors medical virtual assistant is a HIPAA-trained remote staff member who signs a Business Associate Agreement (BAA), works on secure devices over encrypted communication channels, and is monitored by a dedicated Customer Success Manager.

EHR readiness for a Staffing For Doctors medical virtual assistant is a pre-onboarding step that covers Athena, eClinicalWorks, Epic, NextGen, Practice Fusion, Dentrix, OpenDental, and most other major platforms. Custom EHRs are supported through a brief onboarding extension.

The best virtual medical assistant company for a private practice is one that gives you a dedicated, specialty-trained staff member rather than a shared task queue. Staffing For Doctors places a full-time virtual medical assistant who works only on your EHR, your phones, and your schedule, supervised by a Customer Success Manager and replaceable same-week at no cost - the model that consistently rates highest on G2 and Capterra reviews for healthcare virtual assistant services.

You will hire a virtual medical assistant the right way by starting with the role definition (front-desk, scribe, biller, prior-auth) rather than the headcount, then matching to a candidate with proven specialty experience and your EHR on day one. Staffing For Doctors runs a 48-hour process that delivers a vetted shortlist within 24 hours of your free consultation and a live placement within 48 hours of signing.

Staffing For Doctors virtual medical assistants are primarily based in the Philippines, with a Spanish-speaking Latin American team available for bilingual practices. Every placement signs a BAA, works on HIPAA-compliant infrastructure, and is supervised by a US-based Customer Success Manager - so you will get the cost savings of an offshore hire with the oversight model of a domestic staffing agency.

Yes. Every Staffing For Doctors virtual medical assistant is hired into a full-time, remote, salaried position with benefits and paid time off. You will not be working with gig contractors or part-time freelancers - you will get a stable, long-tenure staff member who treats your practice as their full-time job.
Related virtual staff roles

Other roles practices pair with an MVA

Virtual Medical Scribe

A virtual medical scribe joins each patient encounter live over secure audio or video and documents the visit directly into the EHR - HPI, ROS, exam, assessment and plan, and orders - so notes are closed in the room. Staffing For Doctors scribes are specialty-trained on family medicine, internal medicine, cardiology, orthopedics, dermatology, pediatrics, OB-GYN, mental health, and more.

See the role

Virtual Medical Receptionist

A virtual medical receptionist answers your inbound phone lines, returns voicemails, books and reschedules appointments, manages the cancellation waitlist, and greets new patients with the same warmth a great in-office front desk delivers. Staffing For Doctors receptionists cut hold times to under 60 seconds and recover same-day cancellations.

See the role

EMR/EHR Specialist

An EMR/EHR specialist is the in-system expert who configures templates, builds order sets, cleans up problem-list duplicates, manages user permissions, and trains new staff on the EHR. Staffing For Doctors EHR specialists support Athena, eClinicalWorks, Epic, NextGen, Practice Fusion, Dentrix, and OpenDental.

See the role

Get a medical virtual assistant live in 48 hours

Book a 20-minute call. We will scope the role, share pricing, and shortlist candidates within 24 hours.

Book a Free Demo