Pricing
How much does a virtual medical assistant cost?
A Staffing For Doctors virtual medical assistant costs a flat $14 per hour for full-time (40 hrs/week) coverage, about $2,425 per month or $29,120 per year. There are no setup fees, no recruiting fees, no benefits overhead, and no long-term contracts. Most practices save 60 to 70% versus hiring an equivalent in-house US employee. Rates apply to all US practices. Volume pricing is available for 3+ placements and for hospital, IDN, DSO, and MSO engagements.
Last updated: June 2026
Dedicated full-time role
- Hourly rate
- $14.00
- Hours per week
- 40
- Weeks per month
- 4.33
- Monthly total
- ~$2,425
vs $7,333/mo in-house equivalent
Savings of ~$59,000/year per role
What does each virtual medical role cost?
All placements are full-time (40 hrs/week). Flat billing - no tiered packages, no markups.
Virtual Medical Assistant
Scheduling, intake, insurance verification, patient follow-up, and general admin.
Medical Scribe
Real-time documentation support during patient encounters across all specialties.
Front Desk Coordinator
Phone coverage, appointment setting, check-in, and patient communications.
Prior Authorization Specialist
Insurance submissions, appeal follow-ups, and auth tracking across payers.
Care Coordinator
Referral management, care gap outreach, and specialist follow-up.
Billing & Coding Support
Claims prep, denial management, and coding review (non-certified).
Rates shown are per assistant per billing cycle. Volume discounts available for 3+ placements.
What does a US in-house hire really cost?
Base salary is just the start. Most practices spend 35 to 50% more once you add up the true cost of employment.
In-house hire (US, full-time)
Staffing For Doctors (full-time Virtual Medical Assistant)
What $14/hr really buys
What $14/hr includes by default
Other vendors quote a lower hourly rate, then bill these as add-ons. At Staffing For Doctors, the four things that actually drive clinical accuracy and accountability are bundled into the same $14/hr.
US-based account management
Every account has a US-based Customer Success Manager who owns escalations, weekly check-ins, and QA review — not a shared offshore inbox.
Specialty-matched pods
Your VA is trained inside a pod built around your specialty's EHR, payer mix, and workflows across 55+ specialties — not a generalist pulled from a healthcare queue.
Weekly QA scoring with client dashboard
Every placement is scored weekly against an accuracy and turnaround rubric, and you see those scores live in your dashboard — not a monthly summary email.
HIPAA infrastructure included
BAA, audited devices, AES-256 encryption, MFA, role-based access, and audit logs are part of every engagement at no extra charge — not a compliance package billed on top.
What is included at every price point?
How to get started
How to start at $14/hr in three steps
Going from this pricing page to a live, dedicated assistant takes about 48 hours. Here is exactly what happens at each step and what to have ready so nothing slows the quote down.
Scope your roles and weekly hours
Decide which roles you want to fill and how many full-time assistants you need. Most administrative roles start at $14/hr, while scribes, prior-authorization, and care-coordination roles run $14 to $17/hr, so your role mix is what sets your quote.
Use the roles grid and the side-by-side cost table above to map each role to its rate and confirm the all-in monthly figure before you book a call.
- List the tasks eating up your front-desk or clinical time so we can match the right role.
- Note how many full-time assistants you expect to need now and over the next quarter.
- Have your EHR system name handy (Epic, athenahealth, Kareo, etc.).
Confirm your flat quote on a 20-minute call
Book a free consultation to confirm pricing for your exact roles. We walk through the flat $14/hr rate, what is bundled in at no extra charge, and any volume pricing for three or more placements. There is no setup fee and no obligation.
You leave the call with a written quote, a clear monthly budget, and your top candidate already being matched, normally within 24 hours.
- Decide who on your team will review the quote and approve the budget.
- Confirm the weekly hours and time-zone coverage you want for each role.
- Block 20 uninterrupted minutes on your calendar.
Sign month-to-month and go live in 48 hours
Once you approve your candidate, sign the month-to-month electronic contract with 30 days' notice and no long-term commitment. Your dedicated assistant is fully active within 48 hours, with a Customer Success Manager handling onboarding, EHR access, and weekly QA.
Billing is the flat rate you confirmed, so the first invoice matches the quote exactly, with no add-ons appearing later.
- Gather EHR login credentials so access provisioning can begin immediately.
- Pick a start date and a day-to-day point of contact for your assistant.
- Share any SOPs or templates your team already uses.
Pricing FAQs
The questions doctors ask us most about pricing, answered in plain language.