How It Works
From first call to live placement in 48 hours
Hiring a virtual medical assistant through Staffing For Doctors takes four steps and about three business days. No setup fees, no recruiting fees, no long-term contracts. Just a dedicated, specialty-trained team member ready to work.
Four steps to your dedicated virtual team member
Book a free consultation
Schedule a 20-minute call to discuss your specialty, workflows, EHR system, and the exact roles you need filled. There is no cost and no commitment.
We review your payer mix, patient volume, and current bottlenecks to recommend the right roles and headcount for your practice.
Get matched in 24 hours
We select from our pool of specialty-trained virtual staff and send you your top candidate by the next business day.
Every candidate is pre-screened, HIPAA-certified, and trained in your specialty pod before you ever see their profile.
Interview your candidate
Meet your match in a live video call through the client dashboard. If the fit is not right, we send another candidate at no charge.
You control the interview. Ask about EHR experience, workflow scenarios, and communication style. Take as long as you need.
Go live in 48 hours
Your new virtual team member is fully active within 48 hours of contract signing. A dedicated Customer Success Manager handles all onboarding logistics.
We handle the electronic contract, EHR access provisioning, training kickoff, and CSM introduction. You focus on patient care.
What is included with every placement
HIPAA certification
Mandatory training before placement, with annual refreshers and a signed BAA for every practice.
Dedicated Customer Success Manager
A named CSM handles onboarding, weekly check-ins, and any issues that come up.
Same-week replacement guarantee
If a placement is not the right fit, we source and onboard a replacement within the same business week.
EHR training before day one
Your assistant arrives trained on your EHR system, whether it is Epic, athenahealth, Kareo, Dentrix, or any of 30+ platforms.
Client dashboard access
Hire, manage hours, approve timesheets, and pay invoices from one HIPAA-compliant portal.
Weekly QA scoring
Every placement is scored weekly on accuracy, responsiveness, and workflow adherence. You see the scores in your dashboard.
How it works FAQs
Common questions about the hiring and onboarding process.