Medical Billing Virtual Assistants
A medical billing virtual assistant is a remote, HIPAA-trained revenue cycle specialist who runs claims submission, eligibility verification, denial management, accounts receivable follow-up, payment posting, and patient statements for US medical practices. Staffing For Doctors places medical billing virtual assistants at a flat $14 per hour, live in 48 hours, with no setup fee. Practices typically see clean-claim rates rise above 95 percent and AR days drop by 20 to 35 percent within 90 days.
What changes in your revenue cycle
Within 90 days of placement, claims pass payer edits on first submission.
Dedicated denial work and consistent follow-up shorten the time between charge and payment.
Aging buckets stop growing and old AR moves to resolution instead of write-off.
What a medical billing virtual assistant covers
The full revenue cycle, end to end. Most practices start with one specialist and add a second as denial volume drops.
Front-end: eligibility and registration
- Real-time eligibility verification before every visit
- Insurance discovery on self-pay and unknown-coverage patients
- Prior authorization queueing and submission
- Pre-visit financial counseling and patient balance estimates
Mid-revenue cycle: charge capture and claims
- Daily charge review and CPT, ICD-10, and modifier scrubbing
- Electronic claims submission through Availity, Change Healthcare, or your clearinghouse
- Secondary and tertiary claim filing where applicable
- Coordination with providers on missing documentation before claims drop
Back-end: payment posting, denials, AR
- ERA and EOB payment posting, reconciliation against deposits
- Denial work queue: appeal letters, corrected claims, payer follow-up calls
- AR aging follow-up at 30, 60, 90, and 120-day buckets
- Patient statements, payment plans, and small-balance write-off recommendations
Practice management systems we work in
Every major US billing and PM platform. Platform-specific onboarding takes 24 to 48 hours after the BAA is signed.
Running an MSO, not a single practice?
See our enterprise program for management services organizations: centralized prior authorization, scheduling, insurance verification, and revenue-cycle pods across every affiliated practice.
Frequently asked questions about medical billing virtual assistants
Related reading
The pillar guide on virtual staffing for US medical practices: roles, cost, compliance, onboarding.
How dedicated virtual staffing compares to traditional healthcare BPO and RCM outsourcing vendors.
Full 2026 cost breakdown: in-house billing staff versus a virtual billing assistant, role by role.
How every placement stays HIPAA compliant: signed BAA, encryption, and annual training.
Hire a billing virtual assistant in 48 hours
$14 per hour flat. HIPAA-trained. Clean-claim and denial work starts week one.