Staffing For Doctors

Legal

Privacy Policy

Last updated: May 27, 2026

Who We Are

Staffing For Doctors, Inc. ("Staffing For Doctors," "we," "our," or "us") operates staffingfordoctors.com and related services. We place dedicated, specialty-trained virtual medical assistants, scribes, and coordinators with healthcare practices across the United States.

Questions about this policy? Contact us at info@staffingfordoctors.com or 833-503-1289.

Information We Collect

Information you provide directly. When you submit a form, book a demo, or contact us, we collect your name, email address, phone number, practice name, and any other details you choose to share.

Information collected automatically. When you visit our website, we collect standard log data including your IP address, browser type, pages visited, and referring URL. We use cookies and similar technologies to improve site performance and understand how visitors use our site.

Information from third parties. We may receive information about you from third-party services such as HubSpot (CRM and marketing), Facebook Pixel, and Google Analytics when you interact with our content or ads on those platforms.

How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and fulfill service requests
  • Schedule and conduct consultations and demos
  • Match practices with appropriate virtual staff
  • Send relevant communications about our services, including our Practice Forward newsletter if you subscribe
  • Improve our website and marketing efforts
  • Comply with applicable laws and regulations

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

SMS / Mobile Messaging

If you opt in to receive text messages from Staffing For Doctors, we collect your mobile number and your consent record (timestamp, source, and IP address) so we can send the messages you requested and document your opt-in. Your mobile number, SMS consent, and the contents of messages you exchange with us are never sold, rented, or shared with third parties or affiliates for their marketing or promotional purposes.

We share this information only with the service providers that make the messaging program work, including telecommunications carriers (for delivery) and our messaging platform vendors (for sending, receiving, and logging messages). These providers are contractually limited to using the information solely to operate the SMS program on our behalf.

Message and data rates may apply. Reply STOP to opt out at any time. Reply HELP for help. Message frequency varies.

HIPAA and Protected Health Information

Staffing For Doctors acts as a Business Associate under HIPAA when we place staff who may access Protected Health Information (PHI) on behalf of your practice. In that capacity, we execute a Business Associate Agreement (BAA) with each client practice before any PHI access begins.

We do not collect or store patient health information through this website. If you share PHI with us outside of a BAA relationship, please contact us immediately at info@staffingfordoctors.com.

Cookies and Tracking

We use cookies to understand how visitors interact with our site and to improve the experience. You can control cookie settings through your browser. Disabling cookies may affect site functionality.

We use the following third-party tracking services: Google Analytics, Meta Pixel, and HubSpot analytics. Each of these services has its own privacy policy governing how data is handled.

Data Retention

We retain your personal information for as long as necessary to provide our services, comply with legal obligations, and resolve disputes. If you would like us to delete your information, please contact us at info@staffingfordoctors.com.

Your Rights

Depending on your location, you may have rights to access, correct, delete, or restrict the processing of your personal information. California residents have additional rights under the California Consumer Privacy Act (CCPA). To exercise any of these rights, contact us at info@staffingfordoctors.com.

Security

We take data security seriously. Our systems use 256-bit SSL encryption, multi-factor authentication, and role-based access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page with a revised "Last updated" date. Continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please reach out: