What a family medicine annual wellness visit coordinator does
A family medicine Annual Wellness Visit coordinator owns the Medicare AWV program: identifying eligible patients (initial AWV vs subsequent AWV), scheduling them, completing the Health Risk Assessment over the phone in advance, pre-charting the personalized prevention plan, and ensuring the provider can complete and bill G0438 or G0439 in under 15 minutes of face time.
They also pull cognitive screens, depression screens, fall risk, and advance care planning into the AWV template, and queue up overdue HEDIS care gaps for the provider to address in the same visit.
A family medicine AWV coordinator is a remote staff member who can drive AWV completion above 70% of the eligible Medicare panel — a measurable lift in revenue, STAR ratings, and downstream visit volume.
Why Family Medicine practices choose Staffing For Doctors
- Dedicated, full-time annual wellness visit coordinator — not a shared pool
- Family Medicine-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour — no setup fees, no benefits overhead
Other family medicine roles we staff
Build a complete remote team for your family medicine practice.
Virtual Medical Assistant
A family medicine virtual medical assistant is a dedicated remote staff member who lives inside Athena, eClinicalWorks, Epic, NextGen, or Practice Fusion to run the day-to-day administrative workload of a primary care clinic. They handle appointment scheduling, confirmations, intake, chart prep, message triage, refill routing, and patient follow-up calls so providers can stay in the exam room with patients instead of in their inbox after hours.
Learn moreMedical Scribe
A family medicine medical scribe joins each patient encounter in real time over secure video or audio and documents the visit directly into your EHR — HPI, ROS, exam, assessment and plan, and orders — so the chart is closed before the patient leaves the room. They are trained in family medicine workflows: well visits, acute sick visits, chronic disease management for diabetes, hypertension, COPD, and CHF, and Medicare AWVs.
Learn moreMedical Receptionist / Front Desk
A family medicine virtual medical receptionist answers your inbound phone lines, returns voicemails, books and reschedules appointments, manages the cancellation waitlist, and greets new patients with the same warmth a great in-office front desk delivers. They monitor the patient portal, route clinical messages to the right team member, and keep the schedule tight so no provider sits idle.
Learn moreInsurance Verification Specialist
A family medicine insurance verification specialist runs eligibility and benefits 48–72 hours before every visit, confirms copays, deductibles, coinsurance, and primary-care visit limits with commercial, Medicare, Medicare Advantage, and Medicaid payers, and documents the breakdown directly in the EHR so the front desk can collect at check-in.
Learn morePrior Authorization Specialist
A family medicine prior authorization specialist owns the entire prior auth lifecycle for a primary care office — submitting auths through CoverMyMeds, Surescripts, payer portals, and fax, attaching clinical documentation, calling on the status, working denials, and filing peer-to-peer appeals. They are trained on the most common family medicine prior auth categories: imaging (MRI, CT), brand-name medications (GLP-1s, biologics, brand insulins), DME, specialist referrals on Medicare Advantage, and home health.
Learn moreCare Coordinator
A family medicine care coordinator manages the work that happens between visits — closing care gaps, following up on abnormal labs, tracking referrals to closure, coordinating hospital discharges through Transitional Care Management (TCM), and outreach for preventive screenings (mammograms, colonoscopies, A1cs, immunizations).
Learn moreFrequently asked questions
About hiring a family medicine annual wellness visit coordinator from Staffing For Doctors.