What an orthopedics surgical coordinator does
An orthopedic surgical coordinator owns the entire surgical pipeline from decision-to-operate through post-op follow-up. They book OR or ASC time with the hospital, secure pre-op clearance from primary care or cardiology, schedule pre-op labs and EKG, secure prior authorizations for the procedure and implants, send pre-op instructions to the patient, coordinate anesthesia, and confirm the case 48 hours out.
For a busy orthopedic surgeon doing 8–15 cases a week, this role is the single most important hire for protecting OR block and surgical revenue.
An orthopedic surgical coordinator is a dedicated remote staff member who can drive a measurable lift in surgical case volume by clearing every administrative obstacle between the consultation and the case.
Why Orthopedics practices choose Staffing For Doctors
- Dedicated, full-time surgical coordinator, not a shared pool
- Orthopedics-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour, no setup fees, no benefits overhead
Other orthopedics roles we staff
Build a complete remote team for your orthopedics practice.
DME Specialist
An orthopedic DME specialist manages the practice's durable medical equipment program - knee braces, walking boots, slings, CPM machines, bone stimulators, post-op cold therapy, and back braces. They verify DME coverage with commercial, Medicare, and workers' comp payers, secure prior authorizations, document medical necessity, dispense in clinic or coordinate vendor drop-ship, and submit DME claims with correct HCPCS codes and modifiers.
Learn moreImaging Authorization Specialist
An orthopedic imaging authorization specialist owns prior auths for MRI, CT, and other advanced imaging that orthopedic offices order daily. They submit through eviCore, Carelon, NIA, and payer portals, attach the conservative care documentation required by Medicare Advantage and major commercial plans, and chase status until approval.
Learn moreInsurance Verification Specialist
An orthopedic insurance verification specialist runs eligibility 48–72 hours before every visit and procedure, confirms specialist copays, deductibles, coinsurance, surgical and DME benefits, and any visit limits or carve-outs. They identify Medicare Advantage patients, workers' comp claims, personal injury cases, and dual-eligible patients, and they document the breakdown directly in the EHR.
Learn moreMedical Receptionist / Front Desk
An orthopedic virtual medical receptionist runs the inbound phone, voicemail, and patient portal traffic of an orthopedic office, books office visits, post-op visits, injection visits, and surgical consults in the right slot length, manages the cancellation waitlist, and handles new patient intake including referral source, prior imaging, and insurance details.
Learn moreMedical Scribe
An orthopedic medical scribe joins each clinic encounter live and documents the visit into the EHR - focused musculoskeletal HPI and exam, imaging interpretation, conservative vs surgical assessment, injection notes, and procedure plan. They are trained on orthopedic templates: post-op follow-up, fracture care, joint injection visits, pre-op consents, and workers' comp visits.
Learn moreOrthopedic Virtual Medical Assistant
An orthopedic virtual medical assistant is a dedicated remote staff member who runs the daily admin workload of an orthopedic practice - scheduling office visits, MRIs, X-rays, surgical consults, and post-op visits inside Modernizing Medicine ortho, Athena, eClinicalWorks, NextGen, or Epic Ortho. They route portal and phone messages, manage refills, coordinate DME orders, and follow up on workers' comp and personal injury cases.
Learn moreWhat $14/hr really buys
What $14/hr includes by default
Other vendors quote a lower hourly rate, then bill these as add-ons. At Staffing For Doctors, the four things that actually drive clinical accuracy and accountability are bundled into the same $14/hr.
US-based account management
Every account has an US-based Customer Success Manager who owns escalations, weekly check-ins, and QA review — not a shared offshore inbox.
Specialty-matched pods
Your VA is trained inside a pod built around your specialty's EHR, payer mix, and workflows across 55+ specialties — not a generalist pulled from a healthcare queue.
Weekly QA scoring with client dashboard
Every placement is scored weekly against an accuracy and turnaround rubric, and you see those scores live in your dashboard — not a monthly summary email.
HIPAA infrastructure included
BAA, audited devices, AES-256 encryption, MFA, role-based access, and audit logs are part of every engagement at no extra charge — not a compliance package billed on top.
Frequently asked questions
About hiring an orthopedics surgical coordinator from Staffing For Doctors.