What a orthopedics orthopedic virtual medical assistant does
An orthopedic virtual medical assistant is a dedicated remote staff member who runs the daily admin workload of an orthopedic practice - scheduling office visits, MRIs, X-rays, surgical consults, and post-op visits inside Modernizing Medicine ortho, Athena, eClinicalWorks, NextGen, or Epic Ortho. They route portal and phone messages, manage refills, coordinate DME orders, and follow up on workers' comp and personal injury cases.
They know the orthopedic patient journey from initial injury through surgery, PT, and return to work, and they keep the schedule tight so the surgeon's clinic days are full.
An orthopedic virtual medical assistant is the always-on administrative backbone of an orthopedic office, freeing surgeons to focus on the OR and the exam table.
Why Orthopedics practices choose Staffing For Doctors
- Dedicated, full-time orthopedic virtual medical assistant, not a shared pool
- Orthopedics-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour, no setup fees, no benefits overhead
Other orthopedics roles we staff
Build a complete remote team for your orthopedics practice.
DME Specialist
An orthopedic DME specialist manages the practice's durable medical equipment program - knee braces, walking boots, slings, CPM machines, bone stimulators, post-op cold therapy, and back braces. They verify DME coverage with commercial, Medicare, and workers' comp payers, secure prior authorizations, document medical necessity, dispense in clinic or coordinate vendor drop-ship, and submit DME claims with correct HCPCS codes and modifiers.
Learn moreImaging Authorization Specialist
An orthopedic imaging authorization specialist owns prior auths for MRI, CT, and other advanced imaging that orthopedic offices order daily. They submit through eviCore, Carelon, NIA, and payer portals, attach the conservative care documentation required by Medicare Advantage and major commercial plans, and chase status until approval.
Learn moreInsurance Verification Specialist
An orthopedic insurance verification specialist runs eligibility 48–72 hours before every visit and procedure, confirms specialist copays, deductibles, coinsurance, surgical and DME benefits, and any visit limits or carve-outs. They identify Medicare Advantage patients, workers' comp claims, personal injury cases, and dual-eligible patients, and they document the breakdown directly in the EHR.
Learn moreMedical Receptionist / Front Desk
An orthopedic virtual medical receptionist runs the inbound phone, voicemail, and patient portal traffic of an orthopedic office, books office visits, post-op visits, injection visits, and surgical consults in the right slot length, manages the cancellation waitlist, and handles new patient intake including referral source, prior imaging, and insurance details.
Learn moreMedical Scribe
An orthopedic medical scribe joins each clinic encounter live and documents the visit into the EHR - focused musculoskeletal HPI and exam, imaging interpretation, conservative vs surgical assessment, injection notes, and procedure plan. They are trained on orthopedic templates: post-op follow-up, fracture care, joint injection visits, pre-op consents, and workers' comp visits.
Learn morePost-op Outreach Coordinator
An orthopedic post-op outreach coordinator runs structured outreach for every patient after surgery - day-1 wellness check, week-1 wound and pain assessment, milestone follow-ups for PT progress, recall for suture removal and post-op imaging, and outcome surveys (KOOS, HOOS, DASH, PROMIS) that drive both quality reporting and patient marketing testimonials.
Learn moreWhat $14/hr really buys
What $14/hr includes by default
Other vendors quote a lower hourly rate, then bill these as add-ons. At Staffing For Doctors, the four things that actually drive clinical accuracy and accountability are bundled into the same $14/hr.
US-based account management
Every account has a US-based Customer Success Manager who owns escalations, weekly check-ins, and QA review — not a shared offshore inbox.
Specialty-matched pods
Your VA is trained inside a pod built around your specialty's EHR, payer mix, and workflows across 55+ specialties — not a generalist pulled from a healthcare queue.
Weekly QA scoring with client dashboard
Every placement is scored weekly against an accuracy and turnaround rubric, and you see those scores live in your dashboard — not a monthly summary email.
HIPAA infrastructure included
BAA, audited devices, AES-256 encryption, MFA, role-based access, and audit logs are part of every engagement at no extra charge — not a compliance package billed on top.
Frequently asked questions
About hiring a orthopedics orthopedic virtual medical assistant from Staffing For Doctors.