What a pain management controlled substance refill coordinator does
A pain medicine controlled substance refill coordinator runs the daily refill queue - verifying PDMP, confirming the patient's pain agreement and UDS compliance, checking prescription dates, and routing the refill to the prescriber for approval. They never sign or transmit prescriptions, but they remove the administrative load from the prescriber and protect the practice from compliance gaps.
Why Pain Management practices choose Staffing For Doctors
- Dedicated, full-time controlled substance refill coordinator, not a shared pool
- Pain Management-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour, no setup fees, no benefits overhead
Other pain management roles we staff
Build a complete remote team for your pain management practice.
Front Desk / Medical Receptionist
A pain medicine virtual front desk runs the inbound phones and online booking, schedules consults and follow-ups, manages the cancellation waitlist, and handles new patient intake including insurance verification, prior records, and pain agreement collection. For a busy pain office, this role cuts hold times to under 60 seconds.
Learn morePain Medicine Virtual Medical Assistant
A pain medicine virtual medical assistant is a dedicated remote staff member who runs the daily admin workload of an interventional pain practice - scheduling new consults, follow-ups, epidural steroid injections, facet blocks, medial branch blocks, RFAs, SCS trials and implants inside ModMed, Epic, athenahealth, eClinicalWorks, or NextGen. They route inbound calls and portal messages, coordinate ASC and procedure suite scheduling, and run pre-op outreach so every interventional patient arrives prepared.
Learn moreProcedure & Injection Scheduler
A pain medicine procedure and injection scheduler owns the procedure suite calendar - coordinating the ASC, fluoroscopy time, anesthesia (if applicable), and patient prep instructions. They confirm benefits, lock the prior auth, and run pre-op call outreach. For high-volume pain practices, this role keeps the procedure suite full and prevents the open slots that quietly cost five-figure monthly revenue.
Learn moreProcedure Prior Authorization Specialist
A pain medicine procedure prior authorization specialist owns the PA workflow for interventional procedures - ESIs, facet blocks, RFAs, sympathetic blocks, SCS trials and implants, and Sacroiliac joint procedures - across commercial payers, Medicare, Medicare Advantage, and workers' comp. They build the clinical packet, submit, manage peer-to-peer scheduling, and chase to approval. For interventional pain practices, this role directly protects the procedure revenue line.
Learn moreWorkers' Comp & PIP Coordinator
A pain medicine workers' comp and PIP coordinator owns the adjuster relationship - securing authorization, submitting required documentation, coordinating IMEs, managing lien paperwork, and chasing payment. For pain practices with a heavy workers' comp or PIP book, this role recovers the hours billing teams normally lose to adjuster phone tag.
Learn moreWhat $14/hr really buys
What $14/hr includes by default
Other vendors quote a lower hourly rate, then bill these as add-ons. At Staffing For Doctors, the four things that actually drive clinical accuracy and accountability are bundled into the same $14/hr.
US-based account management
Every account has a US-based Customer Success Manager who owns escalations, weekly check-ins, and QA review — not a shared offshore inbox.
Specialty-matched pods
Your VA is trained inside a pod built around your specialty's EHR, payer mix, and workflows across 55+ specialties — not a generalist pulled from a healthcare queue.
Weekly QA scoring with client dashboard
Every placement is scored weekly against an accuracy and turnaround rubric, and you see those scores live in your dashboard — not a monthly summary email.
HIPAA infrastructure included
BAA, audited devices, AES-256 encryption, MFA, role-based access, and audit logs are part of every engagement at no extra charge — not a compliance package billed on top.
Frequently asked questions
About hiring a pain management controlled substance refill coordinator from Staffing For Doctors.