Positions
Virtual medical staff roles, fully trained.
A virtual medical staff position is a dedicated, full-time remote team member trained for a specific medical office function - scribing, scheduling, prior auth, billing, claims, denials, records, care coordination, and more. Staffing For Doctors places specialty-trained virtual staff across front office, clinical, billing, and operations - onboarded in 48 hours, starting at $14/hour with no setup fee.
What is a virtual medical staff position?
A virtual medical staff position is a defined remote role inside a medical practice, for example, a virtual medical assistant, a virtual scribe, a prior authorization specialist, or a billing specialist. Each position is filled by a dedicated, full-time, HIPAA-trained team member who works inside your EHR. Staffing For Doctors places these positions in 48 hours starting at $14/hour. The same person stays with you full-time; we do not rotate or share staff.
Patient Experience & Front Office
The phones, the schedule, the welcome. Roles that own how every patient interacts with your practice.
9 roles
Appointment Scheduler
A full schedule, every day, without the chaos.
- New and returning appointment booking across channels
- 24-48 hour confirmation calls and SMS
- Same-day cancellation waitlist recovery
Call Center / Incoming Calls Specialist
Phones answered live, every ring.
- Live inbound phone coverage during clinic hours
- Voicemail return and after-hours triage
- Scheduling, billing question, and prescription routing
Front Desk Admin
Greeting, intake, scheduling, and the whole front lobby - virtually.
- Virtual greeting and check-in via kiosk or app
- Intake form, insurance card, and ID capture
- Copay and balance collection at check-in
Intake Coordinator
New-patient intake done right, every single time.
- New-patient outreach within 24 hours of request
- Demographic, insurance, and history form capture
- Prior records request and follow-up
New Patient Coordinator
Every new patient wowed from the first hello.
- New-patient inquiry response within 24 hours
- Welcome packet, intake forms, and ID/insurance collection
- Insurance and benefits coordination with the RCM team
Patient Care Coordinator
A single point of contact for every patient journey.
- Patient escalation triage and ownership to resolution
- Cross-department routing (billing, scheduling, clinical)
- Care-plan reminder calls and education
Patient Follow-Up Specialist
No patient slips through the cracks.
- Daily follow-up call queue (post-procedure, no-show, results)
- Recall and reactivation outreach
- Abnormal-result patient outreach to schedule discussion
Virtual Medical Receptionist
Always-on phones and scheduling, without the in-house overhead.
- Inbound phone coverage and voicemail return
- Appointment scheduling, rescheduling, and cancellations
- Cancellation waitlist management and same-day fills
Virtual Referral Coordinator
Closed-loop referrals, every time.
- Referral authorization and routing through payer portals
- Records release and chart-note transmission to specialists
- Patient appointment scheduling with the specialist
Clinical Documentation & EHR
Charting, records, and the day-to-day clinical workflow inside your EHR.
5 roles
EMR/EHR Specialist
Your EHR, tuned and maintained by someone who lives in it.
- Provider and staff EHR setup and permissions
- Template, smart-phrase, and order-set maintenance
- Problem-list, medication-list, and allergy cleanup
Medical Records Coordinator
Records requests handled cleanly, compliantly, on time.
- Daily records request triage and authorization validation
- Record retrieval, redaction, and secure delivery
- Attorney, subpoena, and audit response coordination
Medical Virtual Assistant
The full-time remote backbone of any medical office.
- Patient scheduling, confirmations, and waitlist management
- Inbound and outbound calls, voicemail return, portal triage
- EHR chart prep before each visit
Nurse Virtual Assistant
Nursing administrative load off the nurse, back on the schedule.
- Portal message triage and routing by clinical category
- Refill request drafting for nurse review and approval
- Prior authorization follow-up and status calls
Virtual Medical Scribe
Real-time documentation, charts closed before the patient leaves.
- Live documentation of HPI, ROS, exam, assessment and plan
- Order entry for labs, imaging, and prescriptions
- Pend-and-sign workflow for referrals and prior auths
Billing & Revenue Cycle
Eligibility, claims, denials, posting, collections. Every dollar from check-in to check.
10 roles
Accounts Receivable (AR) Specialist
Aging AR worked daily until the dollars come home.
- Aged AR worklist (30/60/90/120+) every morning
- Payer status calls on unresponded claims
- Corrected claim submission and rebilling
Claims Submission Specialist
Clean claims out the door, the first time.
- Daily claim scrubbing and clearinghouse submission
- Front-end edit work (demographics, coding, COB)
- Secondary and tertiary claim transmission
Collections Specialist
Patient balances collected with empathy and consistency.
- Daily patient AR outbound call list
- Statement cycle management and dunning letters
- Payment plan setup and monitoring
Denial & Appeals Specialist
Denials worked, appeals won, revenue recovered.
- Daily denial worklist triage by CARC/RARC and dollar value
- Appeal letter drafting with clinical documentation
- Peer-to-peer scheduling and coordination
Eligibility & Benefits Verification Specialist
Coverage confirmed and benefits broken down before every visit.
- Real-time eligibility and benefits verification 48-72 hours ahead
- Detailed benefits breakdown documentation
- Visit-limit and carve-out identification
Insurance Verification Specialist
Eligibility verified before every visit. No surprise denials.
- Eligibility and benefits verification 48-72 hours before each visit
- Copay, deductible, coinsurance, and visit limit posting in EHR
- Out-of-network warnings and patient cost estimates
Lien Negotiator
Personal-injury liens worked, negotiated, and resolved.
- PI/workers' comp/third-party lien aging review
- Attorney and adjuster contact and follow-up
- Lien filing, validation, and documentation
Medical Biller
Clean claims out, denials worked, AR shrinking.
- Charge entry and superbill review
- Claims submission and clearinghouse error work
- EOB and ERA posting
Payment Posting Specialist
Every payment posted clean, balanced, same day.
- Daily ERA download and electronic posting
- Manual paper-EOB and patient payment posting
- Bank deposit reconciliation
Prior Authorization Specialist
Approvals worked daily. Care delays prevented.
- Daily submission of prior auths through CoverMyMeds, payer portals, and fax
- Clinical documentation packaging and submission
- Status calls and follow-up on pending auths
Practice Operations & Admin
The back-office work that keeps a clinic, group, or DSO running.
5 roles
Executive Assistant (for Doctors)
A doctor's right hand, off-loaded.
- Calendar management and meeting coordination
- Inbox triage, drafting, and reply
- Travel and CME booking and tracking
Medical Administrative Assistant
The administrative engine of a busy medical office.
- Credentialing, license, and DEA renewal tracking
- Supply ordering and vendor coordination
- HR and onboarding paperwork support
Medical Data Entry Specialist
Accurate, fast, EHR-clean data work at scale.
- Demographic and insurance data entry from intake forms
- Paper-chart back-loading into the EHR
- Lab and imaging result entry and attachment
Office Manager (Virtual)
Day-to-day operations, run by a manager you don't have to be in the room with.
- Daily staff huddle and operations check
- Weekly KPI dashboard review (schedule, AR, denials, new patients)
- Staff scheduling and PTO coordination
Operations Coordinator
Cross-functional operations support for groups and DSOs.
- Project planning and milestone tracking
- Cross-departmental coordination (front office, clinical, RCM)
- SOP authoring, rollout, and version control