Position
Medical Administrative Assistant
The administrative engine of a busy medical office.
A medical administrative assistant supports the office manager and providers with the non-clinical work that keeps a practice running - vendor coordination, supplies, credentialing reminders, HR paperwork, meeting coordination, and internal communications. Different from a VMA, which is patient-facing.
What is a medical administrative assistant?
A medical administrative assistant supports the office manager and providers with the non-clinical work that keeps a practice running - vendor coordination, supplies, credentialing reminders, HR paperwork, meeting coordination, and internal communications. Different from a VMA, which is patient-facing.
What a medical administrative assistant does day-to-day
Our medical administrative assistants run the back-office workflows owners and managers don't have time for - tracking credentialing and license renewals, coordinating supply orders, supporting HR and onboarding paperwork, managing internal communications, and prepping reports for leadership meetings.
Daily responsibilities of a medical administrative assistant
- Credentialing, license, and DEA renewal tracking
- Supply ordering and vendor coordination
- HR and onboarding paperwork support
- Internal communications and meeting prep
- Policy and procedure document maintenance
- Weekly status reporting to the office manager
Tools & EHRs supported
Local market guides for hiring a medical administrative assistant
Deep dives on payer mix, compliance, and regional demand for the states with the heaviest medical administrative assistant virtual-staffing volume.
Medical Administrative Assistant staffing in Texas
Read the Texas guideMedical Administrative Assistant staffing in California
Read the California guideMedical Administrative Assistant staffing in Florida
Read the Florida guideMedical Administrative Assistant staffing in New York
Read the New York guideMedical Administrative Assistant staffing in Pennsylvania
Read the Pennsylvania guideMedical Administrative Assistant staffing in Ohio
Read the Ohio guideMedical Administrative Assistant staffing in Illinois
Read the Illinois guideMedical Administrative Assistant staffing in Georgia
Read the Georgia guideMedical Administrative Assistant staffing in North Carolina
Read the North Carolina guideMedical Administrative Assistant staffing in Arizona
Read the Arizona guideMedical Administrative Assistant staffing in Michigan
Read the Michigan guideMedical Administrative Assistant staffing in New Jersey
Read the New Jersey guideMedical Administrative Assistant staffing in Virginia
Read the Virginia guideMedical Administrative Assistant staffing in Washington
Read the Washington guideMedical Administrative Assistant staffing in Colorado
Read the Colorado guideMedical Administrative Assistant staffing in Tennessee
Read the Tennessee guideMedical Administrative Assistant staffing in Massachusetts
Read the Massachusetts guideMedical Administrative Assistant staffing in Minnesota
Read the Minnesota guideMedical Administrative Assistant staffing in Missouri
Read the Missouri guideMedical Administrative Assistant staffing in Nevada
Read the Nevada guideMedical Administrative Assistant staffing in Maryland
Read the Maryland guideMedical Administrative Assistant staffing in Wisconsin
Read the Wisconsin guideMedical Administrative Assistant staffing in Indiana
Read the Indiana guideMedical Administrative Assistant staffing in South Carolina
Read the South Carolina guideMedical Administrative Assistant staffing in Oregon
Read the Oregon guideMedical Administrative Assistant staffing in Connecticut
Read the Connecticut guideMedical Administrative Assistant staffing in Alabama
Read the Alabama guideMedical Administrative Assistant staffing in Kentucky
Read the Kentucky guideMedical Administrative Assistant staffing in Louisiana
Read the Louisiana guideMedical Administrative Assistant staffing in Oklahoma
Read the Oklahoma guideMedical Administrative Assistant staffing in Utah
Read the Utah guideMedical Administrative Assistant staffing in Iowa
Read the Iowa guideMedical Administrative Assistant staffing in Kansas
Read the Kansas guideMedical Administrative Assistant staffing in Arkansas
Read the Arkansas guideMedical Administrative Assistant staffing in Mississippi
Read the Mississippi guideMedical Administrative Assistant staffing in Nebraska
Read the Nebraska guideMedical Administrative Assistant staffing in New Mexico
Read the New Mexico guideMedical Administrative Assistant staffing in Idaho
Read the Idaho guideMedical Administrative Assistant staffing in West Virginia
Read the West Virginia guideMedical Administrative Assistant staffing in Hawaii
Read the Hawaii guideMedical Administrative Assistant staffing in New Hampshire
Read the New Hampshire guideMedical Administrative Assistant staffing in Maine
Read the Maine guideMedical Administrative Assistant staffing in Rhode Island
Read the Rhode Island guideMedical Administrative Assistant staffing in Montana
Read the Montana guideMedical Administrative Assistant staffing in Delaware
Read the Delaware guideMedical Administrative Assistant staffing in South Dakota
Read the South Dakota guideMedical Administrative Assistant staffing in North Dakota
Read the North Dakota guideMedical Administrative Assistant staffing in Alaska
Read the Alaska guideMedical Administrative Assistant staffing in Vermont
Read the Vermont guideMedical Administrative Assistant staffing in Wyoming
Read the Wyoming guideFrequently asked questions
About hiring a medical administrative assistant from Staffing For Doctors.
Other roles practices pair with a Medical Admin
Executive Assistant (for Doctors)
An executive assistant for a physician owner or practice executive handles calendar, inbox, travel, CME tracking, contract review reminders, vendor follow-up, and personal-professional logistics. Staffing For Doctors EAs are dedicated full-time placements - not call-pool assistants.
See the roleOffice Manager (Virtual)
A virtual office manager runs the daily operational rhythm of a medical practice - staff scheduling, KPI review, vendor management, compliance tracking, and cross-functional coordination between front office and RCM. Staffing For Doctors virtual office managers are placed with a single practice and report directly to the owner.
See the roleOperations Coordinator
An operations coordinator supports a multi-location group, DSO, or growing single-site practice with the cross-functional project work that doesn't fit cleanly under one department - rollouts, location launches, integration migrations, and SOP development. Staffing For Doctors operations coordinators bridge front office, clinical, and RCM teams.
See the role