Staffing For Doctors · For your practice
Comparisons
The 9 Best Virtual Medical Staffing Companies in 2026 (Honest Comparison)
Compare nine virtual medical staffing companies on public pricing, dedicated staffing, HIPAA support, replacement policies and contract terms. Includes HelpSquad and Wing Assistant.
Updated: November 6, 2026
Before comparing companies, decide which medical office tasks can be done remotely and which must stay onsite. A staffing model only fits when the practice has a clear owner for the work it retains.
This comparison covers nine virtual medical staffing companies in 2026: Staffing For Doctors, MEDVA, HelloRache, My Mountain Mover, Portiva, DocVA, CareVMA, HelpSquad and Wing Assistant. Compare the hours you need, the published price, HIPAA support, replacement terms and agreement before choosing.
Staffing For Doctors publishes this list and lists itself first. The original seven reviews use the July 2026 source review. HelpSquad and Wing Assistant were added with source facts reviewed November 6, 2026. Both publish lower hourly prices than our starting rate and offer part time, while Staffing For Doctors places full time staff only. Compare each provider directly before signing.
How we compared these companies
We scored each provider on five factual criteria rather than vibes. Pricing model: is there a published hourly rate, or does every engagement start with a custom quote? Staffing model: is the assistant dedicated to one practice, or shared across several? HIPAA readiness: is a signed business associate agreement, staff HIPAA training, and audited access included in the base price, or gated behind an add-on? Replacement policy: if the placement fails, how fast is the replacement and does it cost anything? Contract terms: setup fees, minimum commitments, and cancellation windows.
Compare provider quotes with the cost of hiring locally. The Society for Human Resource Management benchmarks the average US hire at roughly $4,700 in direct recruiting cost and about 44 days to fill. The Bureau of Labor Statistics puts the median US medical assistant at $44,200 per year before taxes, benefits, and overhead. Compare the nine providers below using the hours and services your practice needs.
1. Staffing For Doctors: starting at $14 an hour, dedicated and all-inclusive
Staffing For Doctors places dedicated virtual medical staff starting at $14 an hour with no setup fees, no minimum commitment, and no add-ons: HIPAA training, a signed BAA, audited access controls, weekly QA scoring, a client dashboard, and a US-based customer success manager are all in the base rate. Placements are matched from specialty pods, onboarding runs in 48 hours, and if a placement is not working the replacement guarantee is same week at no charge.
The honest trade-off: starting at $14 an hour is 40 to 47% more than the cheapest providers on this list. If you need a generalist for light administrative work and shared coverage is acceptable, the budget providers below will cost less. The premium buys a dedicated (never shared) assistant, specialty training, and compliance infrastructure included by default; our virtual medical staff pillar guide breaks down exactly what is in the rate, and our cost guide shows the math against an in-house hire.
2. MEDVA: the category pioneer, now quote-only
MEDVA helped create the medical virtual assistant category and remains one of the largest players. As of mid-2026 it no longer publishes an hourly rate card: its pricing page describes a flat rate quoted per engagement that varies by role type (administrative, bilingual, licensed medical assistant, certified scribe) and by security tier, from standard remote setups up to an Epic-approved secured facility. MEDVA states there are no setup fees and no long-term commitment, and that replacements come at no additional cost, but you cannot compare its number against this list without a discovery call.
MEDVA is a strong choice if you want a large, established bench and do not mind quote-gated pricing. The catch to understand: the security controls compliance-minded practices need are priced as higher security tiers rather than the baseline, which is where the comparison with flat-rate providers gets close; see our full Staffing For Doctors vs MEDVA breakdown for the line-by-line.
3. HelloRache: the low-cost generalist at $9.50/hr
HelloRache publishes a $9.50/hr rate, one of the lowest in healthcare VA staffing, and operates at large scale across general healthcare administrative work. For a solo practice that needs phones answered and schedules managed on a tight budget, that rate is genuinely hard to beat, and HelloRache's scale means fast availability.
What the rate reflects: assistants are generalists rather than specialty-trained (HelloRache's pricing page now advertises a dedicated assistant assigned to your practice), and there is no named US-based account manager, specialty pod, or client-facing QA scoring published at that rate. Practices with specialty workflows (cardiology prior auths, dermatology biopsy tracking, OB-GYN scheduling rules) tend to outgrow the generalist model; see the HelloRache comparison for the full feature table.
4. My Mountain Mover: quote-based placement with a healthcare arm
My Mountain Mover is a Philippines-based outsourcing firm that places virtual assistants across several industries, healthcare included. Its own published material describes hourly rates in a $5 to $20 range, citing about $11 per hour as a typical figure, billed as a flat monthly fee after a custom quote; there is no public per-role rate card. Its site advertises HIPAA-trained staff and an in-house compliance officer, though per-placement compliance terms are not published.
MMM fits practices that want one vendor for both medical and non-medical roles (marketing, bookkeeping, general admin) and do not mind a quote step. Healthcare-specific placements tend to land at the top of its published range, where the pricing gap to healthcare-only providers narrows to zero; the My Mountain Mover comparison covers the details.
5. Portiva: custom-built healthcare teams at $10/hr
Portiva builds healthcare VA teams at a publicly listed starting rate of $10/hr (the final rate depends on the role) and advertises staff-cost savings of up to 80% versus in-house staff. It is healthcare-focused rather than generalist, which puts it ahead of multi-industry platforms for clinical workflows, and its custom team-building approach suits practices hiring several roles at once.
The trade-offs are transparency and oversight: Portiva does not publish a placement timeline, a QA cadence, or a client-facing workforce dashboard, so those are things to pin down during the sales process. If you are staffing a team rather than a single seat, Portiva is worth a quote; the Portiva comparison has the full table.
6. DocVA: budget medical VA placements at $10/hr
DocVA places virtual assistants with medical practices at a publicly listed $10/hr, making it one of the most affordable healthcare-only options. For practices that primarily need reliable coverage of routine administrative work at the lowest healthcare-focused rate, DocVA delivers the core service.
What is not in the rate: replacements are best-effort rather than guaranteed on a timeline, performance reporting is monthly rather than real-time, and training is general rather than specialty-matched. The DocVA comparison shows where the $4/hr difference goes.
7. CareVMA: the budget option at $9/hr
CareVMA offers virtual medical assistants at a published $9/hr with fast 48-hour onboarding, the lowest flat rate on this list. Its pricing page advertises dedicated hires (no temps), a dedicated account manager, weekly and monthly reporting, and no long-term contracts at that rate. For routine administrative coverage on a tight budget, that package is a legitimate fit.
What the published rate does not include: specialty-matched training, weekly QA scoring visible to the client, or a replacement guarantee on a defined timeline, so pressure-test how continuity and quality are managed before signing. Our CareVMA comparison and our guide to dedicated staffing vs shared pools unpack the questions that separate a budget rate that holds up from one that does not.
8. HelpSquad
HelpSquad lists lower hourly prices than our starting rate and offers part time from 20 hours a week. Staffing For Doctors places full time staff only, starting at $14 an hour. HelpSquad begins with a 3 month agreement that renews automatically in 3 month terms. Staffing For Doctors uses month to month agreements. Compare the total cost, including HelpSquad training hours and the phone system and EHR licenses your practice supplies.
HelpSquad lists $8 to $10 an hour for back office email and chat, and $10 to $13 for patient facing phone and video work. It bills in arrears for worked hours, including training on your practice. Phone systems and EHR licenses are not included. Upfront, implementation and replacement fees are $0. A BAA is included and each assistant is individually HIPAA certified. The company is based in Doylestown, Pennsylvania, and describes its service as US managed. Managed teams of 3 or more assistants are custom priced.
Sources reviewed November 6, 2026: HelpSquad 1. Read the full comparison.
9. Wing Assistant
Wing lists $1,799 a month for 160 hours, about $11.24 an hour, below our starting rate. Its part time plan is $1,099 a month for 80 hours. Staffing For Doctors places full time staff only, starting at $14 an hour. Both offer month to month terms. Wing pricing varies with experience, location and bilingual needs, so compare a quote for the role and hours your practice needs.
Wing says the assistant works exclusively on your account, is matched and live in 48 hours, and has free replacement within 24 hours. It states signed BAA, HIPAA compliance, SOC 2 certification and ISO 27001 compliance. Assistants can be global or US based.
Sources reviewed November 6, 2026: Wing Assistant 1, Wing Assistant 2. Read the full comparison.
Side by side: pricing, HIPAA, replacement, and contracts
Staffing For Doctors offers full time staffing starting at $14 an hour. HelpSquad lists $8 to $13 an hour and Wing lists $1,799 for 160 hours, about $11.24 an hour. Both offer part time, while we place full time staff only. The original reviews list HelloRache at $9.50/hr, Portiva from $10/hr, DocVA at $10/hr and CareVMA at $9/hr. MEDVA uses custom quotes. My Mountain Mover publishes a $5 to $20/hr range with a monthly fee. Verify current terms directly with each provider.
HIPAA readiness. Included in base rate: Staffing For Doctors (BAA, mandatory training, audited access). Available but gated or unpublished: MEDVA (higher-priced security tiers up to a secured facility), HelloRache (HIPAA-trained assistants; BAA terms not published), My Mountain Mover (HIPAA-trained staff advertised; per-placement terms not published). Replacement policy. Same-week guarantee at no fee: Staffing For Doctors. No-fee replacement, no published timeline: MEDVA. Best-effort or unpublished: HelloRache, Portiva, DocVA, CareVMA, My Mountain Mover. Contract terms. No setup fee and no long-term commitment: Staffing For Doctors, HelloRache, CareVMA, MEDVA (per its pricing FAQ). Quote-gated pricing: MEDVA, My Mountain Mover. Verify current terms directly with each vendor before signing; published rates change.
How to choose: a working checklist
Run every finalist through these questions before signing. Is the hourly rate published, and what exactly does it include? Is the assistant dedicated to my practice or shared? Will they sign a BAA before any system access, at no extra charge? Is HIPAA training mandatory for every placement, with annual refreshers? What is the replacement policy in writing: how fast, and at what cost? Are there setup fees, minimum hours, or a long-term commitment? Who manages the placement day to day, and where is that manager based? How is quality measured, and will I see the scores?
Two questions eliminate the most vendors fastest: the BAA-before-access question (any hesitation is disqualifying) and the written replacement policy (marketing pages promise, contracts reveal). For the complete vendor-interview script, use our guide to questions to ask a virtual medical staffing company, and for how the model works end to end, start with the complete guide to virtual medical staffing.
Frequently Asked Questions
Related reading
MEDITECH vs CareCloud Virtual Assistant Guide: Workflow Context for Practice Administrators
MEDITECH Expanse and CareCloud handle access setup, task queues, scheduling, records, RCM support, and security differently. This guide maps those workflow differences so you can brief a virtual assistant for whichever platform your practice runs.
Read articleTop Virtual Medical Assistant Companies for Clinics (2026)
A clinic-focused shortlist of the top virtual medical assistant companies in 2026, compared on published pricing, staffing model, HIPAA readiness, and contract terms. Use it to build a two-vendor shortlist in an afternoon instead of a month of discovery calls.
Read articleMedical Scribe vs. Virtual Medical Assistant: Which Does Your Practice Need?
A scribe documents visits in real time; a virtual medical assistant runs the administrative operation around them. This head-to-head comparison covers what each role does, how the costs and coverage differ, which to hire first based on your practice's binding constraint, and when it makes sense to run both.
Read articleRelated specialties