What a veterinary insurance / wellness plan coordinator does
A veterinary insurance and wellness plan coordinator manages the practice's pet insurance support (Trupanion, Healthy Paws, Embrace, Nationwide, ASPCA) and in-clinic wellness plan program. They help pet parents file insurance claims, walk new clients through the in-clinic wellness plan, process monthly billing, and run renewal outreach.
For clinics with serious wellness plan or insurance programs, this is a recurring revenue line that smooths cash flow and lifts client retention.
A veterinary insurance and wellness plan coordinator is a remote staff member who turns insurance and wellness plans into a recurring revenue stream and removes cost as a barrier to recommended care.
Why Veterinary practices choose Staffing For Doctors
- Dedicated, full-time insurance / wellness plan coordinator — not a shared pool
- Veterinary-specific training on the EHRs and payers you use
- HIPAA compliant with signed BAA and secure devices
- Onboarded in 48 hours, with a dedicated Customer Success Manager
- Starts at $14/hour — no setup fees, no benefits overhead
Other veterinary roles we staff
Build a complete remote team for your veterinary practice.
Veterinary Virtual Assistant
A veterinary virtual assistant is a dedicated remote staff member who runs the daily admin workload of a veterinary clinic — scheduling wellness exams, sick visits, surgeries, dental cleanings, and recheck appointments inside Cornerstone, AVImark, ezyVet, Cornerstone Cloud, or IDEXX Neo. They handle inbound client phone calls with warmth, route portal and SMS messages, manage Rx refill outreach, and run vaccine and wellness reminders.
Learn moreClient Service Representative
A veterinary client service representative answers inbound client phone calls with the warmth pet families expect, books wellness and sick appointments in the right slot length, manages the cancellation waitlist, handles new client intake, and triages calls for emergencies vs routine.
Learn moreRx Refill Coordinator
A veterinary Rx refill coordinator manages the daily flood of prescription refill requests for parasiticides, NSAIDs, antibiotics, behavioral medications, and chronic disease meds. They check the EHR for active prescriptions, last exam date, last labs, and refill protocols, then route to the DVM for one-click approval — or schedule the patient for a needed exam if they're overdue.
Learn moreVaccine & Wellness Reminder Coordinator
A veterinary vaccine and wellness reminder coordinator runs proactive recall to bring every patient back for their AAHA-recommended vaccines and annual wellness exam — DHPP, rabies, lepto, bordetella, FVRCP, and feline leukemia, plus heartworm and fecal screening. They text, call, and email pet parents, document every attempt in the EHR, and rebook missed visits.
Learn moreBoarding & Grooming Scheduler
A veterinary boarding and grooming scheduler manages the boarding kennel and grooming calendar — confirming vaccine status before booking, scheduling drop-off and pick-up windows, processing deposits, sending pre-stay instructions to the pet parent, and managing the upsell of add-ons (extra walks, baths, exams during stay).
Learn moreOnline Pharmacy Coordinator (Chewy/Vetsource)
A veterinary online pharmacy coordinator manages the steady stream of online pharmacy approval requests from Chewy, Vetsource, Covetrus, and 1-800-PetMeds. They verify the patient's exam status, last labs (heartworm test for Heartgard refill, etc.), and DVM approval criteria, recommend in-house pharmacy fills when clinically and financially appropriate, and route the approval back to the online pharmacy.
Learn moreFrequently asked questions
About hiring a veterinary insurance / wellness plan coordinator from Staffing For Doctors.