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Staffing For Doctors
Solution · HIPAA-compliant · Flat $14 per hour

HIPAA-Compliant Virtual Medical Assistants for Clinics

A HIPAA-compliant virtual medical assistant is a dedicated, remote staff member who works inside your clinic's EHR to handle billing, scheduling, patient coordination, and documentation while protecting PHI under a signed Business Associate Agreement. Staffing For Doctors places HIPAA-trained virtual medical assistants at a flat $14 per hour, live in 48 hours, on encrypted devices with annual HIPAA training and a BAA signed before any patient data is touched.

Book your HIPAA-compliant assistantSee $14/hr pricing
HIPAA and BAA standard
Signed BAA, 256-bit SSL

Every assistant signs a Business Associate Agreement and completes annual HIPAA training before touching PHI.

Clinic cost reduction
Save 60 to 70 percent

Versus a fully-loaded in-office hire at $22 to $28 per hour all-in, with no benefits or equipment overhead.

Time to live
48 hours

Interview vetted candidates, sign the BAA, provision EHR access, and your assistant is working on day two.

What a HIPAA-compliant clinic assistant handles

Your virtual medical assistant runs the administrative workflows that pull your clinical team away from patients - every task performed inside your EHR, on encrypted hardware, under a signed BAA.

  • Medical billing, charge entry, claims submission, and denial follow-up
  • Appointment scheduling, confirmations, recalls, and no-show recovery
  • Insurance eligibility and benefits verification before every visit
  • Patient intake, consent forms, and copay collection through your portal
  • Prior authorizations, referral coordination, and resurtido (refill) requests
  • Clinical documentation, chart prep, and EHR data entry
  • Patient communication: reminders, follow-up calls, and message triage
  • Care coordination across providers, labs, and imaging centers

How you get a HIPAA-compliant assistant live in 48 hours

  1. 1
    Book a 20 minute scoping call

    Walk us through your clinic's workflows, EHR, specialty, and the exact tasks you need covered. We map the role to a pre-trained candidate pool.

  2. 2
    Interview 2 to 3 candidates

    Within 24 hours we send 2 to 3 vetted, HIPAA-trained virtual medical assistants. You interview on video and pick the one you want.

  3. 3
    Sign the BAA and provision EHR access

    We sign a Business Associate Agreement before any PHI is touched. You grant read/write EHR access with the scopes your administrator approves.

  4. 4
    Go live in 48 hours

    Your dedicated assistant starts billing, scheduling, and coordinating patients on day two, with productivity visible in your client dashboard.

Book your scoping call

Related solutions and roles

HIPAA-compliant virtual medical assistants

The service overview: BAA, encryption, annual HIPAA training, and how compliance is enforced for every placement.

HIPAA-compliant remote medical billing

Dedicated billing virtual assistants for claims, denials, AR follow-up, and patient statements.

Virtual staffing dashboard

Track compliance, productivity, and reporting for your remote staff in one HIPAA-compliant client dashboard.

Medical Receptionist role

Full job description, duties, and how the front-desk role fits inside your clinic.

Frequently asked questions

Frequently asked questions

Yes. Every virtual medical assistant signs a Business Associate Agreement before touching PHI, completes annual HIPAA training, works on encrypted devices with 256-bit SSL, and never stores patient data on local hardware. Your clinic is covered from day one.

A virtual medical assistant handles medical billing, appointment scheduling, insurance verification, patient intake, prior authorizations, refill (resurtido) requests, clinical documentation, and patient communication - every administrative workflow that runs inside your EHR and does not require someone physically in the clinic.

Staffing For Doctors charges a flat $14 per hour. No setup fee, no recruiting fee, no long-term contract. A full-time assistant runs about $2,427 per month for 40 hours per week, roughly 60 to 70 percent less than a fully loaded in-office hire.

Dedicated. You get one assigned virtual medical assistant who learns your providers, your protocols, and your EHR - not a rotating shared pool. If it is not the right fit, we replace them at no cost.

Yes. Our assistants are trained on Athenahealth, eClinicalWorks, Epic, NextGen, Practice Fusion, DrChrono, Kareo (Tebra), AdvancedMD, Greenway Health, and Allscripts. They work directly inside the system you already use - no migration required.

Live in 48 hours. You pick the candidate, sign the BAA, and provision EHR access on day one. On day two your HIPAA-compliant assistant is working inside your clinic.

A signed Business Associate Agreement governs every placement, assistants work on encrypted devices with 256-bit SSL and no local data storage, access is scoped to what your administrator approves, and activity is visible in your HIPAA-compliant client dashboard.
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