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Staffing For Doctors

Enterprise · HIPAA + BAA · SOC 2 certified

Virtual Medical Staffing for PE-Backed Practice Groups

Staffing For Doctors helps private-equity-backed practice groups standardize staffing across an entire portfolio under one Master Service Agreement. Specialty-trained virtual pods deploy in 1 to 2 weeks during acquisitions, centralized billing gives per-location cost benchmarks, and the workforce dashboard produces the utilization, productivity, and QA reporting that boards and LPs expect, building exit-ready operations across every site.

The pod model

Every enterprise engagement is staffed as a specialty-trained pod. 5 to 50+ VAs per portfolio company. Each pod has a dedicated lead, weekly QA reviews, a real-time workforce dashboard with reporting, and an executive escalation path through a named Customer Success Manager.

Onboarding

1 to 2 weeks per acquisition for enterprise. A dedicated implementation manager coordinates EHR-specific training, credentialing, BAA execution, and ramp scheduling against your go-live date.

Enterprise security stack

  • HIPAA + BAA signed at the master agreement level
  • 256-bit SSL on every connection
  • Role-based access control with individual audit logs
  • SSO support
  • SOC 2 Type II certified

EHR coverage

  • Epic
  • athenahealth
  • eClinicalWorks
  • NextGen
  • Cerner
  • Meditech

Plus 24 additional EHRs covered.

Case study

Comprehensive Spine scaled 1 to 30 VAs and documented $1.1M annual savings

Multi-location orthopedic group ramped from one VA to a 30-person specialty pod across surgical scheduling, prior authorization, and revenue cycle.

Procurement-friendly contracting

  • Clear SLAs on response time, replacement, and uptime
  • Flat hourly pricing model, billed monthly
  • MSA template available for procurement review
  • NDA on request before discovery
  • Direct security questionnaire support
  • Single point of executive escalation

Frequently asked questions

Yes. When you close on a new location or platform add-on, we stand up a specialty-trained pod inside 1 to 2 weeks so the acquired site keeps running on day one. A dedicated implementation manager handles EHR-specific training, BAA execution, and credentialing in parallel with your integration checklist, protecting deal velocity instead of slowing it.

Yes. Centralized billing rolls up to one invoice with site-level chargebacks, so you get a clean cost-per-location and cost-per-provider view across the entire portfolio. The workforce dashboard reports utilization and QA by site, making it easy to spot outliers and standardize the strongest playbook across every clinic.

Each specialty runs its own trained pod, but all pods follow the same SOPs, QA rubric, escalation path, and reporting cadence under a single Master Service Agreement. That gives a PE-backed group consistent operations across cardiology, ortho, dental, and primary care without forcing every site into an identical workflow.

Yes. The workforce dashboard exports utilization, productivity, QA scores, and headcount-by-site data that drops cleanly into board and LP reporting. Most groups use it to show administrative-payroll reduction (typically 30 to 45%) and per-location efficiency gains quarter over quarter.

Clean, standardized, well-documented staffing operations are a value driver at exit. Because every site runs the same governed playbook with auditable QA and a single contract, diligence teams see a repeatable operating model rather than fragile, owner-dependent processes, which supports the equity story and reduces post-close risk for the next buyer.

Talk to enterprise sales about PE-backed groups

Pod-model staffing, BAA included, live in 1 to 2 weeks.

Book a Free Demo